Safeguarding Young People and Vulnerable Adults
Cardigan Bay Watersports
Safeguarding Young People and Vulnerable Adults
CBW’s Safeguarding Officer is Fiona Best 07771 710416
A young person is defined as ‘a person under the age of 18’.
A vulnerable adult is ‘a person who is in need of community care services by reasons of mental health or other disability, age or illness’ and ‘is or may be unable to take care of him or herself against significant harm or exploitation’.
Please note that disability or age alone does not signify that an adult is vulnerable.
The welfare of children, and vulnerable adults, is paramount
All children and vulnerable adults, whatever their age, culture, ability, gender, language, racial origin, religious belief and/or sexual identity should be able to participate in watersports in a fun and safe environment.
All reasonable steps must be taken to protect young people and vulnerable adults from harm, discrimination, and degrading treatment and to respect their rights, wishes and feelings.
All suspicions and allegations of poor practice or abuse will be taken seriously and responded to.
CBW volunteers and employees will be recruited with regard to their suitability and will be provided with guidance and/or training in good practice and safeguarding procedures
The policy is reviewed at least annually or whenever there is a major change in the organisation or in relevant legislation.
always work in an open environment avoiding private or unobserved situations and encouraging open communication with no secrets
confront and deal with bullying
treat all young people and vulnerable adults equally and with respect and dignity
put the welfare of the vulnerable people first
maintain a safe and appropriate distance
physical support only provided openly and with consent
Involve parents / carers wherever possible to supervise
encourage parents to take responsibility for their own child
group supervision in changing rooms, ensure parents / carers work in pairs
mixed teams are accompanied by a male and female member of staff
at away events adults should not enter a young person’s room or invite young or vulnerable people to their rooms
be an excellent role model, this includes not smoking or drinking alcohol in the company of young and vulnerable people
give enthusiastic and constructive feedback
recognise development needs do not sacrifice welfare over achievement
avoid excessive training or competition or pushing them against their will
written parental consent to administer first aid or other medical treatment
keep a written record of any injury and any treatment given
avoid private or unprofessional communication with vulnerable and young people by phone, text, social media or email and do not grant the vulnerable access to your personal social media profiles.
excessive amounts of time alone with young people
taking young or vulnerable people alone in a car on journeys
taking young or vulnerable people to your home alone with you
sharing a room with a young or vulnerable person
rough, physical or sexually provocative games or horseplay
allow or engage in inappropriate touching of any form
allowing use of inappropriate language unchallenged
making sexually suggestive comments
reducing a person to tears as a form of control
allow allegations to go unchallenged, unrecorded or acted upon
do personal things that the young person can do themselves
IF… you accidentally hurt a vulnerable person, the vulnerable person seems distressed in any manner, appears to be sexually aroused by your actions and/or if the vulnerable person misunderstands or misinterprets something you have done, report any such incidents as soon as possible to another colleague and make a written note of it. Parents and carers should also be informed of the incident.
Four main types of abuse: physical, sexual, emotional, neglect.
hitting, shaking, throwing, poisoning, burning, biting, scalding, suffocating, and drowning.
Giving alcohol or inappropriate drugs.
Intense training without regard for the immature and growing body
Emotional Abuse: telling a person they are useless, worthless, unloved, and inadequate or valued in terms of only meeting the needs of another person.
constant criticism, negative feedback, performance expectation at levels that are above their capability.
Bullying is deliberate hurtful behaviour, repeated over a period of time
It may be physical, hitting, kicking, slapping
Verbal, racist or homophobic remarks, name calling, graffiti, threats, abusive text, tormenting, ridiculing, humiliating, ignoring, isolating form the group
pushed too hard to achieve or succeed.
failure to meet basic physical and/or psychological needs
failure to provide adequate, drinks, food, shelter or clothing
failure to protect from physical harm or danger
denial of appropriate medical care or treatment.
refusal to give love, affection and attention
full sexual intercourse, masturbation, oral sex, anal intercourse and fondling.
talking in a sexually explicit manner
Indicators of Abuse
unexplained or suspicious injuries such as bruising, cuts or burns
an injury for which an explanation seems inconsistent
The person describes what appears to be an abusive act involving them
another person expresses concern about their welfare
unexplained changes in a behaviour, upset, quiet, withdrawn or outbursts of temper
inappropriate sexual awareness
engaging in sexually explicit behaviour
distrust of adults of whom a close relationship would normally be expected
difficulty in making friends
being prevented from socialising with others
displaying variations in eating patterns, over eating or loss of appetite
losing weight for no apparent reason
becoming increasingly dirty or unkempt
Signs of bullying include:
behavioural changes such as reduced concentration and/or becoming withdrawn, clingy, depressed, tearful, emotionally up and down, reluctance to go training or competitions
an unexplained drop off in performance
stomach aches, headaches, difficulty sleeping, bed wetting
scratches or bruising
damage to clothes or personal equipment
bingeing on food, alcohol or cigarettes
a shortage of money or frequents loss of possessions
The presence of one or more of the indications is not proof of abuse.
Photography / Video Equipment
CBW may use video as a coaching aid or marketing
Responding to Suspicions and Allegations
It is not your responsibility to decide whether abuse has taken place.
However, it is your responsibility to act on any concerns.
Advise the Centre manager.
This applies to allegations/suspicions of abuse occurring within CBW or elsewhere.
Receiving Evidence of Possible Abuse
stay calm so as not to frighten the young person or vulnerable adult
reassure them that they are not to blame and that it was right to tell
listen to them, show that you are take them seriously
keep questions to a minimum so that there is a clear and accurate understanding of what has been said. The law is very strict and an abuse case may be dismissed where it is felt that the vulnerable person has been led or words and ideas have been suggested during questioning. Only ask questions to clarify
explain to the vulnerable person that you have to inform other people about what they have told you. Tell them this is to help stop the abuse continuing.
safety is paramount. If the vulnerable person needs urgent medical attention call an ambulance, inform the doctors of the concern and ensure they are made aware that this is a safeguarding issue
record all information
report the incident to the Centre Manager
Help for adults concerned about a child Call us on 0808 800 5000
Help for children and young people Call ChildLine on 0800 1111
the person’s name, age and date of birth
the person’s home address and telephone number
whether or not the person making the report is expressing their concern or someone else’s
the nature of the allegation, including dates, times and any other relevant information
a description of any visible bruising or injury, location, size etc.
any indirect signs, such as behavioural changes
details of witnesses to the incidents
the person’s account, if it can be given, of what has happened and how any bruising/injuries occurred
have the parents/carers been contacted? If so what has been said?
has anyone else been consulted? If so record details
has anyone been alleged to be the abuser? Record detail
Reporting the Concern
CBW expects its members and staff to discuss any concerns they may have about the welfare of a child or vulnerable adult immediately with the Centre Manager. Any suspicion that a person has been abused by an employee or a volunteer should be reported to CBW Manager.
CBW will refer to social services
The parent/carer will be contacted following advice from the social services
The Centre manager will deal with any media inquiries
The Centre manager will implement any disciplinary proceedings
The Centre manager should also notify the relevant sport governing body
If the Centre manager is the subject of the suspicion/allegation the report must be made to the Centre Principal
Concerns outside CBW (e.g. a parent or carer)
Report your concerns to the Centre manager
Social Services will decide how to inform the parents/carers
Information should only be shared with...
The Centre manager
The parents or carers of the vulnerable person
The person making the allegation
The alleged abuser (and parents if the alleged abuser is a child)
All information should be stored in line with data protection laws.
Inquiries and Suspension
Centre manager may suspend an individual accused of abuse pending social services inquiries
CBW Disciplinary Committee will decide whether a member of staff or volunteer can be reinstated.
Recruiting and Selecting Personnel
Staff and volunteers complete a self-disclosure about any criminal record.
Consent should be obtained from the applicant to seek information from the Criminal Records Bureau.
Obtain two references, one in regard to work with children.
Evidence of identity (passport or driving licence with photo)
Interview and Induction
A check should be made that the application form has been completed in full, including sections on criminal records and self-disclosures.
Their qualifications should be substantiated
The job requirements and responsibilities should be clarified
Safeguarding Procedures are explained.
Analyse their own practice against good practice
report any concerns or suspicion of abuse
Respond to concerns expressed by a child or a vulnerable adult
Work safely and effectively with both children and vulnerable adults
Reviewed & Updated February 2022